Everhour pricing:
what it really costs
Everhour has a fair per-seat price, but a five-seat minimum that punishes small shops, so the real floor is around $42.50 per month. It does push draft invoices to Xero, but only on a paid plan, and it has no built-in retainer tracking. Here is the real cost.
Everhour pricing tiers
A fair seat price, but the five-seat minimum sets the real floor.
| Plan | Price | Notes |
|---|---|---|
| Free | $0 | Up to 5 seats. Time tracking only, no native integrations. |
| Team | ~$8.50 / seat / mo | Five-seat minimum, so ~$42.50 / mo effective floor. Xero invoicing here. |
| Higher tiers | Higher per-seat | Adds reporting and controls on top of the Team plan. |
Pricing confirmed mid-2026; re-check the vendor's current pricing before relying on it.
The gotchas to watch for
Five-seat minimum
The paid plan bills for at least five seats. A two- or three-person team still pays for five, which puts the real floor at around $42.50 per month.
Xero needs a paid plan
Everhour does create draft invoices in Xero, but the integration is on the paid Team plan, so you pay the five-seat minimum to use it. The free tier excludes native integrations.
No retainer tracking
Everhour has no built-in retainer tracking, so there is no hours budget, remaining-hours view or usage alerts. Retainer clients are managed outside the tool.
Pricing confirmed mid-2026; re-check the vendor's current pricing before relying on it.
The Xero gap
Everhour is a solid tracker and it does push draft invoices to Xero, with line items, amounts, tax and the client, plus payment-status sync. The catch is the cost of getting there: the Xero integration is on the paid Team plan, and that plan carries a five-seat minimum.
So a small shop pays for five seats whether it has them or not, roughly $42.50 per month, just to unlock the Xero invoicing it needs. There is also no built-in retainer tracking, so monthly retainer clients are managed outside the tool.
A five-seat floor plus no retainer tracking is a lot of overhead for a small team that just wants to bill its hours through Xero.
What it really costs versus billing through Xero with Hour Cap
No seat minimum, and invoices that land in Xero as drafts.
| Feature | Hour Cap | Everhour |
|---|---|---|
| Push invoices to Xero | Native drafts | Yes, on paid plan (5-seat min) |
| Seat minimum | None | 5 seats |
| Effective entry floor | $10 / mo (2 users) | ~$42.50 / mo |
| Invoice review before send | Draft in Xero | Draft in Xero (paid plan) |
| Xero contact and item sync | On connect | On paid plan |
| Line-item grouping modes | 4 modes | Limited |
| Retainer tracking | Built in | No |
| Free plan | Yes (1 user, no Xero) | Yes (up to 5 seats) |
| Per-seat beyond included | ~$5-6 / user / mo | Seat price above the 5-seat floor |
Pricing confirmed mid-2026; re-check the vendor's current pricing before relying on it. Hour Cap Team is $10 per month for 2 users; Business is $30 per month for 6 users; annual saves about 17%.
Common questions
How much does Everhour cost in 2026?
As of mid-2026, Everhour Team is around $8.50 per seat per month billed annually, or about $10 per seat billed monthly, but the paid plan has a five-seat minimum. That puts the effective floor at roughly $42.50 per month annually (about $50 monthly) even for a two- or three-person team. There is a free tier for up to five seats, though it excludes the native integrations. Re-check the vendor current pricing before relying on these figures.
What is the five-seat minimum?
Everhour bills its paid Team plan for at least five seats, so a small shop pays for five even if it only has two or three people. That makes the real entry price around $42.50 per month annually, not $8.50.
Does Everhour connect to Xero?
Yes. Everhour creates draft invoices directly in Xero, with line items, amounts, tax and the client, plus payment-status sync. The catch is that the integration needs a paid plan, and that plan carries a five-seat minimum, so a small team pays for five seats to use it.
Does Everhour support retainers?
No. Everhour has no built-in retainer tracking, so there is no hours budget, remaining-hours view or usage alerts for monthly retainer clients.
How is Hour Cap different from Everhour?
Both push draft invoices to Xero, but Hour Cap has no seat minimum, so a two-person team pays for two, not five. Hour Cap also tracks retainers natively, which Everhour does not, and syncs contacts, items, tax rates and tracking categories on connect.
Is there a free option?
Both have a free tier. Everhour free covers up to five seats but excludes the native integrations, including Xero. Hour Cap free covers a single user but does not include the Xero integration, which starts on the Team plan at $10 per month with no seat minimum.
No seat minimum, no manual re-keying
Track time, then push invoices to Xero as drafts you review before sending. Pay for the seats you use, not a five-seat floor. The Xero integration is on the Team plan; the Free plan covers a single user.
Comparison note: competitor features and pricing were researched on a best-effort basis in June 2026 and can change at any time. We aim to be accurate and fair, but details may be out of date, so always confirm the latest information on the vendor's own website before making a decision. Hour Cap capabilities described here reflect the product at the time of writing.