Pricing
Priced so the tool costs less than the hours it recovers. One unbilled hour a month usually covers it. Start free, upgrade when you are ready, and try every feature for 7 days first.
Free Forever
For solo freelancers and contractors
1 user · Unlimited clients · 1 active project
Get started freeNo credit card needed
- Unlimited time tracking
- Timer & manual entry
- Rich multi-line descriptions
- Unlimited clients
- 1 active project (ad-hoc client work needs none)
- Time & revenue reports
- Xero integration
- Report exports
Team
For small teams with Xero
2 users included · +$6/extra user +$5/extra user
Start 7-day free trialNo credit card needed
- Unlimited projects & budgets
- Full reports & exports
- Xero contact sync
- Push time to Xero as invoices
- Email support
Business
For growing teams and agencies
4 users included · +$9/extra user +$7.50/extra user
Start 7-day free trialNo credit card needed
- 1 Customer Support Inbox seat included (what this is)
- Timesheet approvals
- Scheduled reports Soon
- AI reply drafts Soon
- Activity log & audit trail
- Priority support
- Early access to new features
Customer Support Inbox
Add-on BetaA shared inbox for client email, inside the tool that bills the work. Forward your support address, reply as your agency, log the time from the thread, and see the retainer cap while you answer.
Sits on top of a Team or Business plan, and you choose who gets a seat, so you only pay for the people who answer client mail. A Business plan includes the first seat. Included in your 7-day trial, so you can work real client mail through it before you decide.
Toggl Track starts at $9/user, but the tier that matches Business is $19/user. Harvest starts at $9/seat. MinuteDock starts at $19/month.
Hour Cap Team works out to $6/user or less.
All prices in USD.
Frequently asked questions
How does the free trial work?
Every new account gets 7 days of full access to all features, including Xero integration, unlimited budgets, and report exports. No credit card required. When the trial ends, you can upgrade or continue on the Free plan.
What happens to my data if I downgrade?
Nothing is deleted. All your time entries, clients, and projects stay exactly as they are. You just won't be able to use paid features like Xero sync or report exports until you upgrade again.
Can I add more users to a plan?
Yes. The Team plan includes 2 users and the Business plan includes 4. Additional users can be added at any time for a per-user fee. You're only charged for active users.
Do I need a Xero subscription?
Xero integration requires an active Xero subscription. Hour Cap connects to your existing Xero organisation and fills the gap between tracking time and getting it onto an invoice.
Can I switch plans at any time?
Yes. Upgrade, downgrade, or switch between monthly and annual billing whenever you like. Changes take effect immediately.