Free templates for teams
who bill by the hour
Invoices, timesheets and retainer agreements, ready to download and fill in. Built for agencies, consultants and freelancers. When the spreadsheet starts costing you time, bill from tracked time in Xero instead.
Pick a template
Three free starting points for the paperwork around billable work.
Invoice templates
Clean invoice layouts for agencies, consultants and freelancers, with a ready-to-use CSV you can fill in today.
Get the invoice template →Timesheet templates
Track billable hours by project and task. Built for agencies and consultants who bill their time.
Get the timesheet template →Retainer agreement template
A plain-language retainer agreement with scope, included hours, overage terms and billing period.
Get the retainer template →Or skip the template entirely
Templates are a fine first step. But filling in the same rows every month, copying hours from one sheet to another, then re-keying it all into Xero, is the work the template was meant to save you.
Track time once in Hour Cap and bill from it. Hour Cap pushes a draft invoice to Xero with your line items and descriptions intact, ready for you to review before sending.
Common questions
Are these templates free?
Yes. Every template on this page is free to download and use. There is no sign-up required to grab the files.
What format are the downloads?
The invoice and timesheet templates are CSV files that open in Excel, Google Sheets or Numbers. The retainer agreement is a plain-text file with clearly marked placeholders you fill in.
Can I edit them?
Yes. Open them in your spreadsheet or text editor of choice and change the columns, rows and wording to suit your business.
When should I stop using a template?
Templates are great to start. Once you are re-keying the same hours every month or chasing them across spreadsheets, it is time to track time once and bill from it. That is what Hour Cap does, pushing a draft invoice to Xero from your tracked time.
Do I need Hour Cap to use these?
No. The templates stand on their own. Hour Cap is the natural next step if you want to skip the spreadsheet and bill from tracked time straight into Xero.
Ready to stop re-keying hours?
Track time in minutes and bill from it. The Free plan covers a single user. Connect Xero on the Team plan and push draft invoices straight from your tracked time.