Compare six time trackers for billing client work through Xero.
Compare the billing workflow
| Tool | Xero workflow | Plan cost to check |
|---|---|---|
| Hour Cap | Draft invoices, contact sync and retainer tracking. | Team: US$10/month annually, two users included. |
| MinuteDock | Timesheet invoices plus contact and accounting settings sync. | US$19/month for one user. |
| Harvest | Copies invoices prepared in Harvest. | Teams: US$9/seat/month annually, plus applicable usage fees. |
| Clockify | Invoice export with payment status returned from Xero. | Standard: US$5.49/seat/month annually. |
| Everhour | Client sync and draft invoice export. | Team: US$8.50/seat/month annually; five-seat minimum. |
| Toggl Track | Standard browser timer; invoice automation arranged separately. | Confirm the integration cost as well as licenses. |
Annual figures are monthly equivalents paid annually. Extra seats and required features can change the total.
Plan limits and sources
- Hour Cap: Xero requires a paid plan; there is no direct Harvest importer. Workflow · Pricing.
- MinuteDock: Its trial lasts 14 days, after which you need a paid plan. Integration · Pricing.
- Harvest: Prepare invoices in Harvest and copy them to Xero. Our integration guide covers drafts, payments and common errors. Integration · Pricing.
- Clockify: Free tracking covers up to five users. Xero invoicing requires Standard or above. Integration · Pricing.
- Everhour: The five-seat Team minimum costs US$42.50/month on annual billing. Integration · Pricing.
- Toggl Track: Its standard Xero listing is a browser extension; custom invoice automation is a different offering.
Test one client before committing
Use a real billing period with mixed rates, non-billable work and the descriptions your client expects. Compare the invoice total, contact match and tax selection in Xero. Check who sends the invoice and where payment status is maintained.
For the review step, see sending tracked time as Xero drafts. If you are leaving Harvest, the alternatives guide focuses on replacements and links to the export checklist.
