Clockify pricing:
what it really costs
Clockify has one of the lowest per-seat prices, and it does now connect to Xero. The catch for Xero teams: both invoicing and the Xero integration are paywalled to the Standard tier and up, there is no built-in retainer tracking, and the free tier is now capped at five users. Here is the real cost.
Clockify pricing tiers
Low per-seat headline, but invoicing and the Xero integration sit behind a paywall.
| Plan | Price | Notes |
|---|---|---|
| Free | $0 | Up to 5 users (capped April 2026). Time tracking only. |
| Basic | from ~$3.99 / seat / mo | Admin features. Invoicing and Xero not included. |
| Standard | from ~$5.49 / seat / mo | Invoicing and the native Xero integration unlock here. |
| Pro | from ~$7.99 / seat / mo | Adds advanced reporting. Enterprise from ~$11.99 / seat. |
Pricing confirmed mid-2026; re-check the vendor's current pricing before relying on it.
The gotchas to watch for
Paywalled invoicing and Xero
Invoicing and the native Xero integration both unlock only on the Standard plan, around $5.49 per seat per month, so the features a Xero shop wants cost more than the entry price suggests.
Free tier now capped
As of April 2026 the free tier is limited to five users; it is no longer unlimited. Grow past five and you move onto a paid seat for everyone.
No retainer tracking
Clockify has no built-in retainer tracking, so there is no hours budget, remaining-hours view or usage alerts. Retainer clients are managed outside the tool.
Pricing confirmed mid-2026; re-check the vendor's current pricing before relying on it.
The Xero gap
Clockify now has a native Xero integration that sends invoices to Xero with payment-status sync. The catch for Xero teams is the gate: both invoicing and the Xero integration only unlock on the Standard tier, around $5.49 per seat per month. On the free or Basic tiers, neither is available.
So the features a Xero shop actually needs are the ones priced highest, and there is no built-in retainer tracking, so retainer clients are still managed outside the tool. Hour Cap, by contrast, includes Xero drafts on the $10 Team plan and tracks retainers natively.
A low per-seat headline is little comfort if the Xero integration and invoicing both sit on a higher tier and retainers are not handled at all.
What it really costs versus billing through Xero with Hour Cap
A lower seat price means less if invoicing, Xero and retainers sit higher up or are missing.
| Feature | Hour Cap | Clockify |
|---|---|---|
| Push invoices to Xero | Native drafts | Paid tiers only (Standard+) |
| Invoicing tier | Team plan ($10/mo) | Standard and up |
| Invoice review before send | Draft in Xero | On Standard and up |
| Xero contact and item sync | On connect | Limited |
| Line-item grouping modes | 4 modes | Limited |
| Retainer tracking | Built in | No |
| Free plan | Yes (1 user, no Xero) | Yes (up to 5 users) |
| Entry price | $0 free, then $10/mo | from ~$3.99 / seat / mo |
| Per-seat beyond included | ~$5-6 / user / mo | Every user pays full seat |
Pricing confirmed mid-2026; re-check the vendor's current pricing before relying on it. Hour Cap Team is $10 per month for 2 users; Business is $30 per month for 6 users; annual saves about 17%.
Common questions
How much does Clockify cost in 2026?
As of mid-2026, Clockify Basic starts from around $3.99 per seat per month, Standard is roughly $5.49, Pro about $7.99 and Enterprise about $11.99, billed annually (monthly rates run a dollar or two higher). Invoicing and the Xero integration both unlock on Standard. The free tier covers up to five users for time tracking. Re-check the vendor current pricing before relying on these figures.
Does Clockify do invoicing?
Invoicing is not on the free tier. It is gated to the Standard plan, which starts at around $5.49 per seat per month. Below that, Clockify is time tracking only.
Does Clockify connect to Xero?
Yes, on paid tiers. Clockify has a native Xero integration that sends invoices to Xero with payment-status sync, but it is available on the Standard plan and above, not on the free or Basic tiers. There is no built-in retainer tracking.
Is Clockify free?
Clockify has a free tier for time tracking, but as of April 2026 it is capped at five users; it is no longer unlimited. Invoicing and the Xero integration are reserved for paid tiers, starting with Standard.
How is Hour Cap different from Clockify?
Both can push invoices to Xero, but Hour Cap includes Xero drafts on the $10 Team plan rather than gating them higher, adds built-in retainers, and offers four line-item grouping modes that preserve descriptions. Clockify paywalls invoicing and Xero on Standard and up, has no retainer tracking, and limits the free tier to five users.
Which is cheaper?
Clockify has a lower per-seat headline. But for a Xero shop the features that matter, invoicing and the Xero integration, only start on Standard at around $5.49 per seat, and there is no retainer tracking, so compare on the paid tier you would actually need.
Get invoices into Xero, not stuck
Track time, then push invoices to Xero as drafts you review before sending. Connect Xero and your contacts sync automatically. The Xero integration is on the Team plan; the Free plan covers a single user.
Comparison note: competitor features and pricing were researched on a best-effort basis in June 2026 and can change at any time. We aim to be accurate and fair, but details may be out of date, so always confirm the latest information on the vendor's own website before making a decision. Hour Cap capabilities described here reflect the product at the time of writing.