Time billing, the Xero way
Guides on turning tracked time into Xero invoices, billing retainers, and the numbers that decide whether the work was worth it.
Written by Jonathan Bird, a freelance developer in Brisbane who bills his own client hours this way.
Toggl vs Harvest for Xero Billing
Harvest copies invoices to Xero. Toggl’s standard connection adds a timer. Here is what that means when you need to bill clients.
How to Leave Harvest Without Losing Unbilled Time
The exports to keep, a cutover example and a final check for work that could be missed or billed twice.
Harvest + Xero: What Syncs and Where to Invoice
How Harvest copies invoices to Xero, why payments can disagree, and what to check before changing your billing workflow.
How to Send Tracked Time to Xero as Draft Invoices
Turn billable hours into a Xero draft invoice you review before sending, with descriptions intact and four ways to group the line items.
How to Track Billable Hours and Invoice Through Xero
The complete walkthrough from logging the first billable hour to sending a finished Xero invoice, with the rate, tax, grouping and review steps in order.
Best Xero Time Tracking Add-ons for Agencies (2026)
Compare six time trackers by how they turn client work into Xero invoices, with plan costs and integration limits.
How to Invoice Only Approved Timesheets to Xero
Put a review gate between tracked time and your Xero invoice so only approved hours can ever be billed, with entries locked once submitted.
Xero Tracking Categories for Time Billing, Explained
How agencies use Xero tracking categories to report profit by client, team or service, and how Hour Cap applies up to two categories per invoice line automatically.
GST/VAT-Ready Invoicing from Tracked Time in Xero (AU/UK/NZ)
Turn billable hours into a tax-correct Xero draft invoice, with GST and VAT rates synced from Xero and worked examples for Australia, the UK and New Zealand.